Email disclaimers

Today I got an email from an Australian company and noticed two things at the bottom of their email. The first was the ever-silly “Go Green – please consider the environment before printing this e-mail.” line.

Does putting this in actually make people reconsider printing an email? I wonder who started this trait? I suspect it was started with somewhat passive-aggressive intent somewhere where a lot of “technically unsavvy” folks were printing emails, and spread from there. It also wouldn’t surprise me if this is the net result most of the time:

Ironic email reminder

(By the way, I really liked the way Google knew exactly what I meant when I searched for [reddit print email irony])

The second thing I noticed, and this is something I’ve definitely seen a lot more of from Australian companies for some reason, was the legal disclaimer.

I’m sure most people have seen this. It’s something like:

“This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.”

They’re all ridiculously long, nobody reads them, and they break up email conversations in an annoying way. So why do so many people have them (with whole websites devoted to them)?

At first it seems reasonable to believe they do offer some legal protection, which would explain their popularity. But do they? I think it would be reasonable to think that if they offered iron-clad legal protection everyone would have them, yet I rarely see them attached to emails from US companies, perceived as one of the most litigious countries worldwide. Even said website devoted to them, EmailDisclaimers.com says:

If you were to be so unlucky to be sued for the contents of an e-mail, it is not certain whether an email disclaimer will protect you from liability in a court of law.

I’m certainly not the first to question this.  Nor am I the first to think the content is generally ridiculous.  Slate has also covered the issue.  So given its dubious nature, I suspect it persists mainly as a way to reassure the company, without actually doing anything (just like the raptor-repellent I keep in my cube, just in case).